PTA Leadership

Our Parent Teacher Association (PTA) is led by a dedicated group of Volunteers. You do not need to be a Sun Blaze parent to serve in a leadership role, but you do need to be a PTA Member and ADDitions Approved. Most of all, you need to have a heart to serve our children and the desire to make Sun Blaze Elementary the best school around!

  

Not sure which PTA Leadership role is right for you? Check out the brief descriptions below.

 

Executive Board Position Descriptions

The Nominating Committee solicits applications for these positions and nominates a slate for vote by the General Membership at the May General Meeting.

 

President

  • Facilitates the creation of a caring community of parent volunteers and ensures support to teachers/staff.
  • Confers with the Principal and Executive Committee regarding the school community’s wants/needs, plans for the year, and progress toward goals.
  • Oversees and provides guidance to the other Executive Committee members and committee chairs.  
  • Oversees implementation of the budget.
  • Presides over PTA Membership meetings and Executive Board meetings.
  • Attends PTA council meetings when possible.
  • Files his/her signature at the bank containing PTA funds upon taking office.
  • Co-signs or approves all letters and/or communications.
  • Collaborates with the Principal or Principal’s designee to add PTA sponsored events to the school calendar.
  • Acts as an official representative of the school PTA.
  • Responsible for the accuracy of PTA information and compliance with PTA Bylaws and Standing Rules.
  • Cooperates with Incoming PTA President and Board after election to ensure a smooth transition.

 

Vice President of Fundraising

  • Acts as the point person for all PTA fundraisers.
  • Evaluates fund raising events throughout the year and determines the effectiveness of fundraising efforts.
  • Oversees and provides guidance to the committee chairs involved in fundraising efforts.
  • Applies for PTA awards related to fundraising.
  • Attends all Executive Board Meetings and General Membership Meetings.
  • Presents a report at meetings to summarize fundraising efforts.
  • Coordinates/prepares the advertising/communications concerning fundraising efforts. 

 

Vice President of Programs

  • Responsible for the planning and execution of school programs, assemblies, and workshops that will enhance the educational experience of students.
  • Coordinate with principal, teachers, staff and Executive Board to develop a program schedule and calendar to be included in the school calendar.  
  • Coordinate program locations and reserve space.
  • Applies for PTA awards related to programs.
  • Attends all Executive Board Meetings and General Membership Meetings.
  • Presents a report at meetings to summarize program efforts.
  • Coordinates/prepares the advertising/communications concerning program efforts.

 

Treasurer

  • Controls all funds of the PTA by accounting for all receipts and expenditures.
  • Makes disbursements as authorized by the president, Executive Board or General Membership.
  • Prepares the PTA budget for review and approval by members at the first general meeting in cooperation with the Executive Board and budget committee if applicable.
  • Prepares and submits all tax related documents.
  • Files his/her signature at the bank containing PTA funds upon taking office.
  • Instructs Executive Board members on the expense process.
  • Ensures that expenditures are approved before being incurred.
  • Ensures all treasurer reports and financial statements are prepared for the Audit Committee by July 15th each year.
  • Issues reminders to cash outstanding checks within 30 days.
  • Applies for PTA awards related to treasury.
  • Attends all Executive Board Meetings and General Membership Meetings.
  • Presents a Financial Report at all meetings.

 

Recording Secretary

  • Prepares and distributes the meeting agendas with the President.
  • Prepares and distributes the meeting minutes.
  • Tracks attendance at Executive Board Meetings and General Membership Meetings.
  • Prepares rooms for meetings.
  • Maintains records of sign in sheets, agendas, minutes, bylaws and standing rules.
  • Provides ballots for all elections.
  • Prepares presentations for meetings.
  • Presents Standing Rules and Procedures annually and prepares revisions as discussed by the Executive Board.
  • Applies for PTA awards related to secretarial duties.
  • Attends all Executive Board Meetings and General Membership Meetings. 

 

Committee Chairperson Positions

Please note: Committee Chairpersons are appointed by the elected Executive Board. The Nominating Committee cannot nominate chairpersons, but would like to collect names of interested PTA members in order to help the new Board fill these positions.

 

Bike to School Day & Walk to School Day

  • Works closely with VP Programs to promote National Walk and Bike to School Days. 
  • Coordinates snacks, water, and/or incentives for participants on each of those days.

 

Book Fair

  • Works closely with Media Specialist and Volunteer Chair during the Fall and Spring Book Fairs.
  • Each Book Fair runs for approximately 7 school days.

 

Boosterthon "FUN RUN"

  • Works closely with VP of Fundraising and Boosterthon staff.
  • Boosterthon is typically 10 to 14 days long.

 

Bulletin Board/Decoration

  • Decorates the PTA bulletin board to reflect the various themes, programs, or activities during the year.
  • Works closely with VPs of Programs and Fundraising to put up and take down posters and other decor for events.

 

Carnival

  • Works closely with Executive Board to coordinate all aspects of the Carnival, including several sub-committees.

 

Corresponding Secretary

  • Responsible for dissemination of information to the general membership and the community.
  • Prepares email blasts, maintains Facebook page and updates Website.
  • Maintains PTA website and PTA email addresses.
  • Acts as Executive Board liaison with technology chairperson.
  • Applies for PTA awards related to communication.
  • Attends all Executive Board Meetings and General Membership Meetings.
  • Presents a report (if needed) at meetings to summarize communication efforts.
  • Prepares communications on behalf of the PTA and Executive Board.

 

Holiday Shop

  • Works closely with VP Fundraising and Holiday Shoppe staff.
  • Holiday Shoppe typically lasts 7 school days.

 

Literacy Night

  • Works closely with VP Programs and Media Specialist to prepare literacy-based activities for Literacy Night.

 

Membership

  • Responsible for the recruitment of new and renewing PTA members and distribution of membership cards.
  • Reports membership statistics to PTA governing groups.  Ensures that applicable dues/fees are paid.
  • Maintains a current list of members including dues paid and contact information.
  • Applies for PTA awards related to membership.
  • Attends all Executive Board Meetings and General Membership Meetings.
  • Presents a report at meetings to summarize membership efforts.
  • Coordinates/prepares the advertising/communications concerning membership efforts.

 

Teacher Appreciation

  • Coordinates appreciation events for our faculty and staff three to four times each year including Back to School Breakfast (August), Pies and Cider (November), Holiday Luncheon (December) and Teacher Appreciation Week (May)

 

Uniforms

  • Responsible for uniform vendor relationship.
  • Orders uniforms and ensures that vendor payment is processed.
  • Coordinates uniform sale events.
  • Maintains a stock of uniforms. Conducts necessary inventory.
  • Monitors incoming uniform orders, fills orders and delivers orders to school and/or events.


Volunteer

  • Serves as the primary coordinator to fill PTA volunteer needs.
  • Creates volunteer sign-ups for events/activities.
  • Coordinates volunteer recruitment.
  • Maintains a database of volunteers.
  • Works with school staff as needed to ensure volunteers are ADDitions approved.
  • Compiles and maintains information on the number of hours worked by volunteers.
  • Coordinates/prepares the advertising/communications concerning volunteer efforts.

 

Watch D.O.G.S. (Dads of Great Students)

  • Works closely with VP Programs.
  • Watch D.O.G.S. is a National program to encourage male role models in schools (dadsofgreatstudents.com)
  • The chairperson coordinates the calendar, volunteers, and activities for our WatchDOG of the day.

 

Yearbook

  • Works closely with Art teacher and Yearbook Club